Meetings done differently

Welcome to Meeting Well

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Discover a new way to meet

Expertly Curated

Meeting well is committed to helping our clients safely return to in-person meetings and events. As Seasoned event industry professionals we are constantly educating ourselves on the matter and closely watching and adapting based on health and safety recommendations and guidelines. We are sourcing alternative accommodation types to give your meetings a new level of peace of mind.

Trusted Hospitality

We set a high bar on service, design, and quality – working exclusively with established professional properties who we trust to deliver established Covid-19 Standard Operating Procedures for Guest rooms, Dinning, Lounge, Housekeeping, Maintenance and Laundry Services, and that these procedures have been designed to address newly developed service and preparation protocols along with an extensive cleaning and sanitation regiment to meet and exceed published guidelines.

Stress-Free Travel

Our Travel department is constantly monitoring new travel guidelines for local and international travel. With our dedicated concierge support, seamless arrivals, and vetted local partners, we ensure guests that are open to travelling will do so safely.

Exceptional Value

We understand that value is top of mind. With Meeting Well you can count on us to source safe venues with more room, flexibility, and unique amenities that may not be found in a traditional hotel setting. The continued health and well-being of our clients and their guests is of utmost importance to us. The enhancements of our new services and protocols is to ensure you feel safe and comfortable during your offsite meetings and events.

Our Process

Attendees

At MeetingWell we are mindful of the participants contribution to the success of the meeting. We incorporate wellness elements, to inspire and engage your audience, leaving participants feeling energized, engaged , empowered and ready to focus on achieving your objectives.

Objective of the meeting

We utilize our mindful meeting checklist in partnership with your meeting objectives and elevate your meetings from “doing” to “being” before during and after the event.

Agenda

We work with your Agenda to create a positive meeting so participants can connect. From team-building events to giving back to the community programs, we will help create a strong connection between participants and your organization.

Budget

Our extensive knowledge of budgets and access to industry resources, we offer you the most competitive pricing to produce top line events that meet your bottom-line strategy.

Mindful Meeting Management

By combining our innovate meetings concept with decades worth of experience, exceptional customer service and inspirational venues, we have the perfect meeting management foundation to execute a successful meeting that will exceed expectations.

Testimonials

Zilla Dias of DBS Medical Meetings has helped us plan and execute a wide range of meetings including Advisory Boards, Congresses, CHEs, National Sales Meetings, and a variety of other company events. Zilla is a true professional and takes time to understand her customer’s needs. She is able to think proactively and surpass the expectations of her customers while providing exceptional value

Gerard Fernandes, Launch Excellence Lead, International, Alexion Pharma Canada

Critically important in our space, Zilla has a thorough understanding of the healthcare/pharma landscape in Canada ensuring the highest ethics and compliance are adhered to. Zilla’s attention to detail and follow up is second to none…. whether its; an advisory board, a sales meeting which empowers and motivates employees, or organizing an engaging team building activity aligned with the company’s values and mission.

Matt McCarthy, Director of Marketing, Horizon Therapeutics Canada

Zilla specializes in medical/clinical event management related to the pharmaceutical industry. As such, I have worked with Zilla on Advisory Board Meetings, Consulting meetings, Scientific Dinner events, Symposium meetings and similar industry specific events. In the last decade, Zilla has built strong relationships with our opinion leaders (which is very critical in our industry) and is extremely astute in selecting the right solutions for our meetings whether it be digital or in person, is strongly compliant, and has robust technology knowledge. As our Medical Meeting planner, I found her collaboration priceless. I look forward to working Zilla in the future and confidently recommend her to any team to manage conferences and events of any size.

Aastha Dolley MD, Medical Affairs Director, Taiho Pharma Canada

What you can expect from Meeting Well

Nourishment

Fresh, local and organic, our menus are built around food that nourishes the body and brain.

Movement

Ideas flow when meetings move. Our in-house specialists can tailor-make yoga and stretching sessions for breakouts.

Stillness

Minds need space to think. Guided meditation, digital wellness tips and relaxation zones can all be incorporated into your meeting programme.

Connections

Create a positive environment for business by encouraging your participants to connect. From cocktail receptions and team-building challenges to taking part in our community programmes, we will help you create a strong connection.

Wellbeing

Productivity is enhanced when you take time out. Spa time, stress management sessions and shakeout sessions are just some of the elements that can be added to your programme.